Project management and resource planning are crucial in building a good business organization, and we would discuss what they both mean to fully understand the benefits of project management and resource planning.
WHAT IS PROJECT MANAGEMENT?
Project management oversees projects and organizes workers to achieve a very successful project. The main purpose of this term is to manage and distribute labor for workers accurately and equitably. Thus, making the production a very successful one.
The purpose of project management is to ensure the effective use of resources and effective production. For effective production, the project manager must utilize basic principles, skills, techniques, and methods.
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WHAT IS RESOURCE PLANNING?
Resource planning is another important part of management. It is the method through which managers allocate and estimate resources for a specific project.
What are resources? Resources are the purchased materials that are available for utilization for a particular project. So, they are often in the form of solid materials humans can handle and use.
However, resources could be in the form of abstract ideas like knowledge, expertise, and experience in a particular field. Resources could also be in the form of human labor availability.
Thus, resource planning is the process of estimating, allocating, and distributing these many types of resources during the course of completing a project.
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To conclude the above paragraphs, a good example of resource planning is the act of allocating individuals and labor to their specific areas of specialization and expertise and attributing material resources to them.
BENEFITS OF PROJECT MANAGEMENT AND RESOURCE PLANNING
Project management and resource planning are important aspects of overseeing projects. Hence, both work together as none of the two can operate alone.
With the above explanations, you would agree that businesses and projects won’t succeed without implementing project management and resource planning ideas and techniques.
We will discuss the benefits of these two different but interrelated concepts carefully below.
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BENEFITS OF PROJECT MANAGEMENT
There is a high percentage of a project not being successful if it does not have proper project management. The benefits of project management, therefore, include the following.
It brings about efficiency
This is possible because there is coordination and supervision.
Meeting production aims is essential and to do that, managers often pre-schedule projects.
There is a specific project expenditure estimation. It helps to watch spending. It also helps managers estimate the amount they are to spend before starting the project.
Preserving workers’ relevance means properly managing them.
Increase in productivity
Giving clients/customers satisfaction is the main backbone of business growth. For this reason, proper management will increase the productivity of a project or business.
It increases workers’ communication and unity: workers relate with each other better, thereby increasing unity.
Resource planning is also very important, as it oversees all forms of resources.
Below are the benefits of resource planning
- It helps to save money and reduces unnecessary spending: The amount to be spent and its feasible amount of production are known.
- This reduces the chances of production shortage; the expected production amount is already calculated and estimated.
- It is time-saving: with resource planning, time will be saved because there is proper calculation of available labor and available resources.
- Human resources management: the available human resources are known and managed properly and according to their various areas of specialization and expertise.
- It helps to have a detailed chronology of production events. Events in production are chronologically documented together with resources spent with them. This allows more accountability to the customers, workers, and bosses.
- Continuity: there comes continuity when there’s always a proper way of managing resources. The business becomes less probable to fall.
What Are The Problems Of Project Management?
Project management comes with a few problems. Check out some of them below.
- Goals and objectives: it might sometimes be difficult to set clear goals and objectives
- Change in plans: Changes in plans can sometimes be caused by clients. This can alter many things.
- Lack of communication
- Low capacity of resources: the estimation might be inadequate Therefore, the possibility of achieving the production aim is seriously affected.
- Inadequate skills, techniques, and competence to administer available resources.
- Unrealistic schedules: proposed schedule to complete tasks might not be feasible sometimes.
- Unforeseen circumstances: this is always major havoc. Mechanical resources might default, and human resources might default health-wise.
How Can I Manage My Workers? Management of workers might pose a very great challenge to managers, and this is because workers are from different backgrounds and they have unique individual differences.
These few ways can help manage your workers.
- Foster healthy communication among them all.
- Discourage unhealthy rivalry.
- Encourage workers’ opinions.
- Let them express what they feel about the organization and the project.
- Offer frequent motivational incentives.
To sum it up, various businesses do not take project management and resource planning very seriously, which often leads to the fall apart of businesses and organizations.
For this reason, we can never undermine the importance and relevance of these two practices. Organizations are to take project management and resource planning seriously because this will go a long way to maintain standards and make them remain for a very long time.